Purchase Ledger Officer

Job Description

Sedbergh School is seeking a Purchase Ledger Officer to join their finance team.
Working alongside the Payments Manager, the Purchase Ledger Officer will ensure that the Ledger is maintained and process deadlines are met. The successful candidate will be confident in ensuring suppliers are paid in accordance with agreed terms and conditions.

To view our Candidate Information Brochure, please click here.

The Purchase Ledger Officer will ensure good internal control with respect to the Purchase Ledger function. For example, invoices are signed off by the appropriate signatories, coded correctly and any recharges identified.

Person Specification:

*Accounting purchase-ledger experience.
*A strong customer service focus, and ability to build effective working relationships with employees and external suppliers.
*The ability to work effectively in a busy team environment.
*The ability to work under pressure and to deadlines.
*High attention to detail and an orderly approach to processing.
*Expense-claim processing knowledge and understanding.
*Good time management.
*Ability to prioritise.
*Sound working knowledge of MS Windows-based software packages, including Word, Excel, Email and the Internet.

Duties and Key Responsibilities:

*To maintain the Invoice/Purchase Order signatory list and issue periodic updates to budget holders.
*To ensure all invoices and expense claims are correctly calculated, approved and coded. Ensure expense claims comply with the expenses policy.
*Maintain adequate records of pro-forma invoices issued and chase up associated invoices.

*Investigate and resolve purchase ledger queries as required.
*To reconcile supplier statements to supplier purchase ledger accounts.
*Processing supplier, ad-hoc and expense payments as and when required, confirming payments with a remittance advice.
*To raise cheques for suppliers who don’t accept BACs payment.
*Ensure prompt filing of supplier invoices.
*To liaise with suppliers concerning invoice queries.
*Keep supplier details up to date with any changes.

Health & Safety

The Purchase Ledger Officer must be fully conversant with the School’s Health & Safety Policy and report any breaches of the policy to their Line Manager.


The Purchase Ledger Officer will report directly to the Payments Manager. However, the successful candidate will also need to contact and liaise with budget-holders for authorisation of invoices, as well as working closely with employees at all levels within the organisation.

In exchange the School will offer:

*Ride2Work scheme;
*Contributory Pension Scheme with employer pension contributions;
*Enhanced Sick Pay entitlement – conditional on meeting the demands of the scheme;
*Service awards;
*Opportunity to see School productions and take part in staff events and family fun days! Use of the School’s vast facilities (outside the School timetabling) including the indoor swimming pool, tennis and squash courts, and the incredible state of the art Hirst Sport Centre.